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Useful tools for the office mail room

By Erica Navarro Published March 11, 2022

Are you looking for tools that improve business efficiency by up to 80% and keep your office mailroom organized? Businesses constantly require letters, packages, and other items to be weighed, labeled, and mailed out. Whether you’re a start-up business looking to build the perfect mailroom or want to give your current office mailroom an upgrade, these five tools will help. From a shipping scale and quality labels to a label maker, printer, and label tray, we have everything you need for your office mailroom.

Your office mailroom will be booming with help from these great tools that will not only increase productivity and overall business but ensure your workspace remains clean. Accurately weigh confidential letters, documents, and packages and convert them into five-unit modes. Choose premium shipping labels that won’t unstick or smudge. Use a portable label maker to tidy up the mailroom or office, print thermal shipping labels with a high-speed printer, and keep them in place while printing with the label holder. You’ll have everything you need at your disposal and maintain that operations will continue to run smoothly.

Topics

Office Supplies

Operations

How to organize a file cabinet

Individual going through file cabinet

One of the keys to being a smart and successful business owner is organization. Knowing how to organize a file cabinet in the workplace is something to make a top priority. The best way to organize a file cabinet is to ensure you have key files in a central location for those who need to access it and that it's in an orderly manner. Let's take a look at some helpful tips to get you on your way to file organization.

Get the right file cabinet
Depending on what your office looks like and how long you've been there, you may or may not have a filing cabinet in place. Your cabinet of choice needs protection from unapproved access, fire, and water damage. If the file cabinet is for sensitive papers, keep it in an area only you and anyone with permission can access. You can use a standard key lock or one with a code to gain entry.

Operations

3 different types of folders every office needs

Individual going through files

Having an efficient office to run your business from is essential. Not only do you need the right people working for you, but you need the right resources to keep things organized. And if you keep hard copies of paperwork, the right file folders are crucial.

While organizing your office, you need to have different types of file folders to help you and your employees be more productive. Take a look at the three types of folders every office needs and decide which ones will help keep your office the most organized.

Operations

Ink vs. toner: What’s the difference?

Office worker using a printer

Have you asked yourself in running your business, "Is toner the same as ink?" If you don't know the answer, you'll want to discover the difference between ink and toner to ensure you purchase the correct office supplies for your machine. Given the importance of a printer at work, learning the difference will not only help you change the cartridges when it's time, but also help you ensure your device is always working to the best of its ability.

What is the difference between ink and toner?
Knowing the difference between ink and toner will help you more easily get the job done when printing needs arise at work. The biggest difference between ink and toner is that ink in an inkjet printer is dye-based and toner in a laser printer is pigment-based. Another very notable difference is that inkjet printers output at a much slower rate than laser printers with toner. Additionally, the quality of laser prints with toner is much higher than with ink prints. Though ink is a more costly way to go, what you save in money, you'll spend in quality.
What is an ink cartridge?
Ink cartridges come in inkjet printers, and this type of cartridge contains dye-based ink, which is liquid. This liquid ink sprays onto the surface of the paper. Most inkjet printers use black ink cartridges for the standard text you see in workplace printed documents, such as memos and invoices. If you're looking to print photos with your inkjet printer, you need the other three colors of ink cartridges to go with your black cartridge.